Tech and Events – Ensuring Yours Works Perfectly

August 13, 2021 1:53 AM

The latest technological developments often inspire events – whether that’s a gaming convention, a B2B conference, or a concert. They are also harnessed to ensure that events run smoothly. Security, communication, and transactions can all be improved and enhanced by leveraging technology. Here are some examples of ways you can use them so that your event works perfectly.

(Image Source: Pixabay)

Have Wristbands

You might want to consider implementing RFID wristbands in your plans for your event as they are great for crowd control. These can be given to staff, talent and visitors. Those attending the event as a visitor might have to scan their way into the venue and do so again to get into the main hall or some other busy area. It is a neat way to measure capacity and can also help to prevent people from gate-crashing the event.

As you can imagine, security access at such events is a vital consideration and deploying security personnel in each area can be costly. That’s were RFID wristbands come into their own, you can program the wristbands of staff or talent to let them into the backstage areas of the event. This allows them exclusive access to all areas of the event and allows them to move freely as they wish, keeping them safe while meaning that they will be able to build and keep to their own schedule. If they have a strict schedule to maintain, this could prove to be invaluable.

Test the Microphones

If you will have an act performing, a panel of speakers at your event, or any sort of presentation, you need to make sure that you know that the microphones are going to be the right ones for the event. It can really derail the flow of the performance if the microphones fail and you need to jump on stage or pull the speaker or act off to change out their microphone.

Take the time to properly test the microphones and have back-ups in place if you need them. Should something fail, you should be able to make the switch quickly and discreetly so that the panel itself is not disrupted too much. There is always the chance that something can go wrong, but when it comes to your microphones you really can’t afford for there to be too much of a disruption!

Check the Streams

Will you be livestreaming the event? It can be incredibly frustrating if things are underway but no one watching elsewhere can get on the stream, or the audio or visual feeds have failed. For this reason, you need to make sure that you fully test the streams to ensure that they can stand up to your needs.

Make sure everything is set up precisely as you need it to be and run a test broadcast beforehand. If something does fail, you need to have a contingency plan in place to try to get the stream up again as quickly as possible – especially if people are paying to view the stream.

Managing tech at an event can be intimidating, but there is no reason why you cannot make it through with little errors. Check everything thoroughly, and ensure that you have a backup just in case.